Job Description
Why Join Us?
We foster a supportive and collaborative environment where respect, professionalism, and teamwork are valued. If you're looking for a role where you can make a meaningful impact while working closely with leadership, this could be a great fit for you!
About the Role
We are seeking a highly organized and proactive Executive & Personal Assistant to provide dedicated support to the CEO. This position blends executive administrative duties with personal assistance, requiring a resourceful and detail-oriented professional who thrives in a fast-paced environment. The ideal candidate will be adept at handling a variety of responsibilities with discretion, efficiency, and professionalism.
Responsibilities
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
Organize and maintain information flow, ensuring the CEO is informed of priority matters.
Prepare and edit correspondence, reports, presentations, and other business documents.
Conduct research and compile data to support decision-making.
Oversee personal commitments, including travel, appointments, and family engagements.
Handle confidential documents and sensitive information securely.
Assist with financial tasks, such as processing invoices and tracking expenses.
Facilitate communication by coordinating internal announcements, meetings, and events.
Take meeting minutes and follow up on action items and deadlines.
Represent the CEO in meetings or events when necessary.
Qualifications
Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting senior executives.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and other scheduling/communication tools.
Strong discretion and ability to handle confidential information with integrity.
High attention to detail and strong problem-solving abilities.
Ability to work independently and anticipate the CEO's needs proactively.
Preferred Education & Experience
Bachelor's degree in Business Administration, Communications, or a related field is preferred.
At least one year of executive administrative support experience is required.
U.S. Citizenship is required for this role.
Work Environment
Location: In-person role based in Needham, MA, with potential flexibility based on the CEO's needs.
Schedule: Standard business hours, Monday to Friday, with occasional flexibility as needed.
Benefits & Perks
Competitive salary with a full benefits package.
Growth opportunities within the company.
Exposure to industry leaders and innovative technologies.
A supportive and dynamic work environment where your contributions are valued.
This position is ideal for someone who is highly adaptable, self-motivated, and eager to take ownership of diverse responsibilities. If you enjoy working closely with leadership and thrive in a role that combines strategic support with personal assistance, we encourage you to apply!
Employment Type: Full-Time
Salary: $ 45,000.00 55,000.00 Per Year
Job Tags
Full time, Monday to Friday,