Job Description

Job Details

We are seeking a Private Events Director with excellent organizational, planning and time management skills, with the capacity to handle multiple projects simultaneously, and is comfortable and successful in a fast-paced environment. We are looking for an individual who is strategic and proactive with a proven track record of leadership in both sales and F&B management. Applicants must possess excellent communication and interpersonal skills. 

This position receives a base salary in addition to commission.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

• Promote and Sell event space and oversee booked events with operations.
• Maximize event revenue when determining menus.
• Respond and follow up with all event inquiries with urgency and charm.  
• Correspond and maintain leads/inquiries from all platforms and ensure follow up within 30 minutes.
• Prepare, communicate & post weekly BEOs relating to the event to ensure a smooth and efficient execution
• Coordinate all administrative event details with clients from inquiry to close including but not limited to negotiating, executing proposals, contracts, ensuring client payment in full, developing floor plans, rental orders, and post event follow-up.
• Coordinate all logistical event details from planning to execution, including site inspections, tastings, vendor meetings, COI paperwork, and day-of onsite client contact.
• Responsible for BEOs, Menu Cards, Event Details, Itemized Bills, Resy syncing, taking & logging deposits and final payments, managing specific client event needs, event administrative paper work, noting in reservation system, and keeping all information up to date for all departments.
• Conduct on-site visits with clients
• Greet host/clients on site at the beginning of an event to ensure total client satisfaction and and adjust last minute requests
• Prepare documents needed for staff to review during event preshift
• Create menu cards, escort cards, and place orders for kosher meals, rental lists, floral, balloons etc
• Support or Generate sales reporting, budgets, deposit logs, commission logs and financial analysis
• Collaborate with Internal Marketing Team to drive sales
• Experience pace reporting a plus

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SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent communication skills, both verbal and written
• Able to learn and perform all essential job functions accurately and safely
• Ability to meet and greet and coordinate with prospective and current clients
• Strong telephone etiquette, listening and understanding clients ’ needs, communicating your thoughts clearly, and recording all pertinent data collected from all forms of correspondence/conversation
• Provide friendly, courteous and efficient service to all guests
• A thorough understanding of all booking policies and procedures
• Ability to work with multiple computer applications  
• Knowledge of the following: kitchen functions, general culinary practices, restaurant operations and banquet operations

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OTHER:

• Due to the cyclical nature of the industry, Employees may be required to work varying schedules dependent on the business needs. Attendance to scheduled training sessions and meetings are required

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Grooming:

All employees are required to maintain standards of personal hygiene in accordance with company standards. 

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Compensation Details

Compensation: Salary (80,000.00)

Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Commuter Benefits, Potential Bonuses, Dining Discounts

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Required Skills

Events Management

Customer Service

Fine Dining Service

Event Planning

Attention to Detail

Event Sales

Organizational Skills

Banquet Service Knowledge

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